Capital Projects Overview

Capital Projects


The Capital Projects Department directs the programming, design and construction of capital projects for Reston Association. This includes the development of project scopes, budgets, and schedules and procurement of all construction-related services (and acquisitions of new assets), additions/modifications to existing assets, and associated infrastructure in support of the mission of the association. The capital projects team comprised of a director, operations manager, project manager and capital construction supervisor. Their mission is to “complete projects on time and within budget through proper communication, planning, implementation and evaluation.”

Project Delivery

Getting projects completed on time and within budget is key to delivering on RA's core values of Service and Stewardship. The Capital Projects Department (CPD) is implementing initiatives to improve delivery of projects within the annual portfolio and planning for future projects.

Project Lifecycle:
The project lifecycle of a six-step process used to manage capital projects that require the full set of steps. This process is scalable based on the type and size of the project. Many renovation or repair projects may only need a few of the steps.

Image above is a typical project lifecycle diagram that is presented at RA board meetings during project updates.

KDPs – Key Decision Points are project milestones where the RA board can approve or stop a project. These KDPs break up the project lifecycle in a way that limits the possibility of large projects getting out of hand before having a chance to weigh in or change course.
Project Initiation – Proposed projects are evaluated to determine if anticipated scope meets the needs of RA members. In this stage CPD gathers information needed for the Board of Directors to make the determination to move forward at KDP0.
Planning & Scoping – Effective planning and scoping is integral to project success. During this phase, CPD develops the communication plan, risk management plan, procurement plan, detailed scope of work, budget, and schedule. If not a construction or major renovation project, estimation will also occur during this phase. All details are compiled for KDP1 approval.
Design, Architecture & Engineering (Optional) – Larger renovation or construction projects will require this phase to develop conceptual plans, detailed architectural plans, civil and construction drawings that are needed for permitting and estimation of construction costs. At conclusion of this phase, KDP2, RA board will make decision based on comparison of design estimates to approved budget.
Estimation (Optional) – Estimates are obtained from construction contractors based on detailed design drawings and schedules of materials needed. These costs are combined with all other related project costs to set full project budget for the remaining phases. This step serves as an additional budget check-in point, KDP3, to ensure that the project is still within approved budget, determine if additional funding is needed to proceed or, to decide to place project on hold until other funding becomes available.
Implementation & Construction – This is the phase of the project where contractors execute the scope of work for RA. Throughout this phase CPD is monitoring work and providing feedback to contractors. Depending on duration of this phase, contractors may be required to produce status reports.
Evaluation – This phase serves as the project closeout. The CPD staff will evaluate the effectiveness of risk, communication, budget, and schedule management. Any lessons learned are documented for the next project. Feedback is provided to stakeholders. Capital asset information is updated in the fixed asset inventory.


This section is designated to aid in administration of formal procurement solicitations (e.g. ITB - Invitation to Bid, RFP - Request for Proposals, RFI - Request for Information, RFQ - Request for Qualifications). The goal of this section is to provide you, our business partners, with an efficient and effective method of participating in RA's capital procurement process that results in outstanding goods and services at competitive prices.

Please note: solicitations should be submitted to the association pursuant to the instructions contained in the pertinent solicitation documents. All applicable solicitation documents can be downloaded in pdf (or similarly accessible format) and vendors will be notified via email of any addenda or similar updates. However, it is the responsibility of the vendor to check this site to ensure they have final documents before submitting their bid/proposal as email notifications cannot be guaranteed (e.g. due to technological issues including spam filters).

Recent Bid Opportunities

RFP#  Title  Open Close  Documents  Status 
17-07 Lake Anne Dock Replacement
07/19/2017 01/11/2018 Download  Closed
18-01 Engineering On-Call Services 01/03/2018 01/31/2018  Download Closed
18-02 On-Call Marine Services 01/17/2018 02/09/2018 Download Closed
18-03  Lake Newport Bathhouse 03/15/2018 09/01/2018  Download Closed
18-04 Pony Barn Renovation 03/22/2018 04/27/2018  Download Closed