Capital Projects Overview

Capital Projects

Overview

The Capital Projects Department (CPD) directs the programming, design, and construction of capital projects for Reston Association. This includes the development of project scopes, budgets, schedules, procurement of all construction-related services (and acquisitions of new assets), additions/modifications to existing assets, and associated infrastructure in support of the mission and vision of the Association. Capital projects must have a minimum $5,000 value and minimum three year life expectancy. The capital projects team is comprised of a senior operations manager, project manager, and construction supervisor. Their mission is to “complete projects on time and within budget through proper communication, planning, implementation, and evaluation.” 

New for 2019 is an interactive map showing all completed, currently active, and scheduled capital projects. That map can be found below or accessed by clicking here to view it in a separate window.

If you would like to contact a member of the capital projects department concerning a project, please email CapitalProjects@reston.org or leave a message at 703-435-6556

 

Project Delivery

Getting projects completed on time and within budget is key to delivering on RA's core values of Service and Stewardship. The Capital Projects Department (CPD) is implementing initiatives to improve delivery of projects within the annual portfolio and planning for future projects.

Project Life-cycle:
The project life-cycle of a six-step process used to manage capital projects that require the full set of steps. This process is adjustable based on the type and size of the project. Many renovation or repair projects may only need a few of the steps.


Image above is a typical project life-cycle diagram that is presented at RA board meetings during project updates.

KDPs – Key Decision Points are project milestones where the RA board can approve or stop a project. These KDPs break up the project life-cycle in a way that limits the possibility of large projects getting out of hand before having a chance to weigh in or change course.
Project Initiation – Proposed projects are evaluated to determine if anticipated scope meets the needs of RA members. In this stage capital projects department (CPD) gathers information needed for the Board of Directors to make the determination to move forward at KDP0.
Planning & Scoping – Effective planning and scoping is integral to project success. During this phase, CPD develops the communication plan, risk management plan, procurement plan, detailed scope of work, initial estimates, and schedule. If not a construction or major renovation project, estimation will also occur during this phase. All details are compiled for KDP1 approval.
Design, Architecture & Engineering (Optional) – Larger renovation or construction projects will require this phase to develop conceptual plans, detailed architectural plans, civil and construction drawings that are needed for permitting and estimation of construction costs. At conclusion of this phase, KDP2, RA board will make decision based on comparison of initial design estimates to approved budget.
Estimation (Optional) – Estimates are obtained from construction contractors based on detailed design drawings and schedules of materials needed. These costs are combined with all other related project costs to set full project budget for the remaining phases. This step serves as an additional budget check-in point, KDP3, to ensure that the project is still within approved budget, determine if additional funding is needed to proceed or, to decide to place project on hold until other funding becomes available.
Implementation & Construction – This is the phase of the project where contractors execute the scope of work for RA. Throughout this phase CPD is monitoring work and providing feedback to contractors. Depending on duration of this phase, contractors may be required to produce status reports.
Evaluation – This phase serves as the project closeout. The CPD staff will evaluate the effectiveness of risk, communication, budget, and schedule management. Any lessons learned are documented for the next project. Feedback is provided to stakeholders. Capital asset information is updated in the fixed asset inventory.